How you can simplify event registration at your next event

By Graham Stewart

 EVENT TECHNOLOGY EVENT MANAGEMENT  

When you’re organising an event, it can feel like there are a million and one things you need to get organised, from the guest speakers down to the colour of the tablecloths.

Wherever possible, simplifying your event planning tasks will save you time and energy, and make for a better organised event.

Although we can’t help you pick out the tablecloths, our event registration platform, DelegateManager, can make your life a lot easier by helping you to simplify your delegate registration and check-in. Here’s how you can use DelegateManager to simplify event registration at your next event…

Guest database

When you’re registering delegates to your event, you need to keep a very well organised database to keep track of who is attending and any personal requirements.

Databases that you have to update manually, like excel spreadsheets for example, are time consuming, and it’s easy to log things incorrectly.

With our event registration platform, guests are sent invitations electronically, and they can RSVP via an automated system, feeding back with important information such as their availability and dietary requirements. This updates the database automatically, so your team doesn’t need to spend hours chasing up missing RSVPs and information.

Use a check-in app

Checking guests in with a clipboard and some paper just won’t cut it at today’s events, where delegates increasingly expect sophistication and convenience as standard.

Having an inadequate check-in system not only slows up the queue, but also risks making your organisation or event looking unprofessional – hardly the best introduction.

A slick check-in creates a much better impression. Using our check-in app, you can easily look up guests’ names and check them in with the touch of a button. Our app is compatible with smartphones, tablets and desktops, depending on your preference.

Synch with your guests’ calendars

Frustrated by people forgetting the date of your event and busying your team with calls as the time comes nearer? Be helpful by using technology that can synch with your guests’ calendars. That means that all the information they need is right there, saving time and resource.

As the date of your event draws nearer, you’ve probably experienced calls and emails flooding in from delegates who have questions about the location, time and date of your event. This can be hugely disruptive and time consuming.

To simplify the registration process, our event software synchs with your guests’ calendars, so that they are never in doubt about the details of your event.

Keep guests updated automatically

It’s never ideal when circumstances change with little warning at an event, but if you have access to software that will keep your guests up-to-date with all event information, this can make the situation a lot easier to communicate.

If you have a last-minute change, DelegateManager will automatically trigger push notifications and emails to all guests, so your delegates know where they need to be and when.

DelegateManger is an event registration platform that takes the hassle out of registering, communicating with and checking-in your guests. Using this software will mean that a large part of your event planning is taken care of, allowing you and your team more time to focus on the event itself.

Interested in finding out more about how to simplify your event check in? Get in touch with the DelegateManager team to discuss how we can help.


Oct 21, 2019 by Graham Stewart